But you can make that case-insensitive with a workaround that using the scalar functions Lower and Upper. Spreadsheets are capable of holding a huge amount of information, so it can be a time-consuming—or virtually impossible—task to locate and analyze the data you need. Justin Pot is a staff writer at Zapier based in Hillsboro, Oregon. Instead of messy options like copy-pasting data or saving multiple versions, there’s another option. For example, I want to filter all rows while the product in column A are equals to AAA-1 or EEE-5 in Google sheets, please do as follows: Please enter this formula: =FILTER(A1:D17,(A1:A17="AAA-1")+(A1:A17="EEE-5")) into a blank cell where you want to put the filtered results, and then press Enter key, all rows which product is AAA-1 or EEE-5 have been extracted at once, see screenshot: Do this and you'll see the full spreadsheet again. Then click Data > Filter views > Save as filter view. Select the range where the data for the drop-down box is located and enter it in Criteria … However, there’s a problem here because you cannot enter a formula into the Criteria-text box. But because Google Sheets is a collaborative cloud-based spreadsheet program, sometimes you need a way to filter data without hampering the experience of other users working on the same spreadsheet. If you don't know or don't remember how to do that, please check my previous blog post. =IF(AND(B2>49,C2>49,D2>49),"PASSED","FAILED") To separate the leads per rep, you can export filtered data from that main spreadsheet using Sheetgo. Learn Google Spreadsheets 163,502 views Hover your cursor over the ‘Filter Views’ option in the list. For more advanced data analysis, you can also filter using formulas, such as Google Sheets FILTER formula, to filter and return the rows in a range that meets specified conditions. When you get started with a new app like Google Sheets, you want to know all of the tips and tricks that you can use to get the most from it. Let's learn how to apply Google Sheets filters so that we can narrow down the data that's in view. To get started, highlight the cells in your sheet that you'd like to filter. Active 1 year, 4 months ago. Actually, Google sheets is better than Excel in few cases because of its features like Apps script, Timed triggers, Form triggers, Google sheets API, importXML etc. Here are two very simple steps that give you a lot of the same functionality, but with added Google benefits, like being free, cloud based, and shareable with multiple collaborators. The same for other team members. How do I insert an image inside a cell in Google Sheets? Read the Zapier blog for tips on productivity, automation, and growing your business. Reset the filters applied in the previous step (simply click on the funnel icon again to turn off the filter). Each rep is responsible for a certain number of leads. Here we’ll call it “Average >= 80”. When you apply the filter conditions, it is only your view that changes and it doesn’t affect what other people see in the spreadsheet. To get started, highlight the cells in your sheet that you'd like to filter. Choose from the list to immediately view the specific information you need. In our example, we're looking at United States population data. We take this function for granted now, but before Sheets, working on spreadsheets as a group was a huge pain. However, it changes how others see the document, too. Imagine the following scenario: You manage a sales team processing many different sales leads. Google Sheets makes your data pop with colorful charts and graphs. Let's get back to our original table and prepare to filter its rows and columns. Here’s how to use filter views to leave each collaborator’s view unchanged. Users need permission to edit a spreadsheet to create filter views. While sorting changes the order and sequence of the data in a spreadsheet, filtering changes what data is currently visible in the spreadsheet. Filters in Google Sheets let you analyze data in your document by showing only the things you want. Your team uses a form to gather all the information they need from the leads. Your colleague Charlotte, for example, will only receive the leads she is responsible for, in her own personal spreadsheet. Google Sheets has easy-to-use filters built into the app that you can apply directly to the data. For guidance, check out this post. Click OK and our spreadsheet is filtered. I have a filter view in Google Sheets that does not refresh when new data comes in via Google Forms. Same as above, here also first let us see how this can achieve with an IF Logical Formula. One of my filter function looks like the following: =Filter(Sheet2!A14:A27, (Sheet2!K14:K27="Y") + (Sheet2!K14:K27="R")) I have a multiple Filter functions like this one. There are a few nuances to queries though, so let’s go step-by-step. You can do more complicated filtering using Filter by condition. Give this filter view a name. .css-12pdma3[class][class][class][class][class]{all:unset;box-sizing:border-box;-webkit-text-fill-color:currentColor;}.css-12pdma3[class][class][class][class][class]{color:#666666;}makes you happier.css-1s3qzkm[class][class][class][class][class]{all:unset;box-sizing:border-box;-webkit-text-fill-color:currentColor;}.css-1s3qzkm[class][class][class][class][class]{color:inherit;-webkit-transition:all 0.2s ease-in-out;transition:all 0.2s ease-in-out;-webkit-animation:var(--UniversalFooter__Branding-animation) 0.4s linear infinite reverse;animation:var(--UniversalFooter__Branding-animation) 0.4s linear infinite reverse;}:). Get help with Zapier from our tutorials, FAQs, and troubleshooting articles. Let's say that you have data showing the total number of visitors per day at an event that you are running, and that you want to … Imagine you are a teacher and you have the following spreadsheet: Students’ homework scores. Want to learn more about Google Sheets? The Google Sheets Filter function will take your dataset and return (i.e. You can do that by clicking Data > Turn off filter or by clicking the filter button in the toolbar. To do that, click on the funnel icon on the menu. You will now see the filter icon in the top cell of every column in the cells you selected. Just click on the close (X) button on the top right corner of the black bar, next to the options icon. The best way to learn everything is to try things out. You will now see the filter icon in the top cell of every column in the cells you selected. Click on the Filter View you want to access. Filter views are a really useful tool to allow different users to filter the data they need from the same spreadsheet, without affecting what others can see. If we want to filter this spreadsheet to only show states and territories with fewer than one million people, as of April 2010, we can. This needs to be of the same size as that of the range 3. You can follow Justin: @jhpot. Nor ca… This would instantly change the color theme of the row/column headers and open the selected filter view. By using this criterion, it filters all the records that match the criteria. Share and collaborate on work with your team in Zapier. Supposing, you have a range of data in one sheet, and in another sheet, there is a drop-down list cell which is created based on the column Name of the first sheet. Unlike direct filters, you can have as many filter views as required, customized to certain users or individual needs. Try it. Click Data > Filter views, and you will see it there. The LIKE string operator brings the wildcard support to Query. How to filter horizontally in Google Sheets First, let's start with a simple example, where we will filter a small set of data horizontally, by a number. You can also combine formulas to create more powerful calculations and string tasks together. Filter view only works on a computer, not on a phone or tablet. To access the existing filter views in a Google Sheets file, follow the below steps: Go to the Data tab. Sheetgo is a cloud-based software that allows you to create and automate workflows straight from your spreadsheet. This guide assumes that you already have a Google Sheets file with data in it that you would like to filter. In Google Sheets it's trivial: I'm moving to Excel due to some shortcomings with Sheets that I can't get around, and can't figure out how to duplicate this functionality. The FILTER function in Google Sheets allows you to filter a range of data by a specified condition, so that a new set of data will be displayed which only shows the rows/columns from the original data set that meets the criteria/condition set in the formula. Here’s how to create one: You can apply filter conditions of your choice (just like with the direct filter) and also name this filter view so that you can use it again in the future. Google Sheets - QUERY from Another Sheet, IMPORTRANGE, Use Multiple Tabs, Subquery Examples Tutorial - Duration: 24:51. The Google Sheets Filter function is a powerful function we can use to filterour data. And since the color is not a value by itself, we can not filter based on it by default. This spreadsheet is huge, full of historic data from all leads that ever came in. Next click Data > Create a Filter, or click the Filter button in the toolbar. Click that icon to sort or filter your spreadsheet based on the contents of a given column. Add, Average, and Filter Data with Formulas. But any user can view and apply filter views – even if they only have “View Only” access. Tables in Google Sheets. Give this filter view a name. Everyone will see the changes. To get started, first set up a filter, as outlined above. Explore 25+ apps like Google Drive - Sheets, all suggested and ranked by the AlternativeTo user community. You can save filters to use later. Connect spreadsheets, automate your work. I promise to give you some clear examples with an explanation of each to you can apply it to your project. To add a filter view, click on the drop-down next to the funnel icon on the menu bar, then on. You can filter your spreadsheet directly, or use filter views to work with a filtered layer of the data and save filters for the future. Here's how to filter your data in Google Sheets. Each sales rep has a separate spreadsheet in which they can make changes, such as updating lead information or changing the lead status from “negotiations” to “won” or “lost” for example. For Google Sheets to filter a dataset, it needs to be able to use criteria in the cells. 3. Ask Question Asked 4 years, 11 months ago. The option to Filter by values, which we just used, is very simple: just check the values you want to see. Select a range of cells. If you need to re-apply the same filter view at some point in the future, just click on the drop-down next to the funnel icon on the menu bar. You can also add multiple criteria across columns. show you) only the rows of data that meet the criteria you specify (e.g. Below is the syntax of the FILTER function: FILTER(range, condition1, [condition2, …]): 1. range: This is the range of cells that you want to filter. If you want different users to be able to view different data, you want to share different filters with different people, or you want to save custom filters to use again in the future, try using a filter view. You can re-use this filter view any time. You can apply filter conditions of your choice (just like with the direct filter) and also name this filter view so that you can use it again in the future. We could filter our results to show only states with one house seat, if we wanted, by clicking Filter by values and then selecting only "1". Google Sheets allows you reorganize your data by sorting and applying filters to it. Let's look at our example data again. As Google Sheets is designed for collaboration, any change made by any user is automatically saved and reflected everywhere — preserving a single source of truth. Built-in formulas, pivot tables and conditional formatting options save time and simplify common spreadsheet tasks. Unfortunately, Sheets doesn’t have a “one stop shop” for Tables. F5 and closing/reopening the page does not work, though. Manage multiple teams with advanced administrative controls in Zapier. In order to filter both rows and columns, use the return value of one FILTER function as range in another. Next click Data > Create a Filter, or click the Filter button in the toolbar. Direct filters like this are great if you want everyone using the spreadsheet to see the same, filtered data. A regular filter hides the data you've filtered out for all people viewing your Sheet, whereas a filter view allows you to save multiple filters, view filtered data without affecting what others see, and even share links to specific filter views with different people. In this post, I want to share a few more advanced filter options, such as working with dates and using OR logic. LIKE is a string comparison operator. 2. condition1: This is the columns/row (corresponding to the column/row of the dataset), that returns an array of TRUEs/FALSES. There you can see the list of all the previously saved filter views. Sometimes, however, you might want to edit filtered data in Google Sheets. Use the settings (gear) icon to edit the properties, duplicate or delete it. Go Data => Data validation … to open the dialog box to create the data validation 3. This is a straightforward way to filter data in Google Sheets. AND with FILTER Function in Google Sheets (All Subjects >=50, Passed) Here we require to use AND with Filter Formula. [condition2]: This is an optional argument and can be the second condition for which you check in the formula. And if one person didn’t have an updated version of Excel, you could just forget the whole thing.When Sheets first came around, people preferred it to Excel because of its collaborative capabilities. From the merged sales lead information, you, the sales manager, have a clear overview of the status of all leads in a centralized spreadsheet. This is fine if you just want to view the data, but if you edit this filter view, you will edit the data in the whole spreadsheet. How could you solve this task in Google sheet? Then in column F (Average), apply the filter condition as shown below. We are going to look at … How to connect Google Forms to Google Sheets, How to create a Pivot table in Google Sheets. FILTER can only be used to filter rows or columns at one time. Google Sheets has become so popular because it was the first spreadsheet program that enabled users to collaborate in real-time. If you've shared your Google Sheet with others, they can also access your filters this way. By creating another Sheetgo connection you can merge data from the different sales rep spreadsheets back into a master spreadsheet. The Google Sheets Query function replaces so many other spreadsheet functions it’s not even funny – FILTERs, AVERAGEs, and SUMs all go out the window when it enters the picture. He loves technology, people, and nature, not necessarily in that order. The closest I've come is with MATCH/INDEX, but I was never able to get there. Want to turn off your filter and get back to your full spreadsheet? Google Sheets can contain multitudes of data, so much so that you'll need help organizing it. =filter function for Excel like in Google Spreadsheets? Ask questions, share your knowledge, and get inspired by other Zapier users. Google Sheets Filter views – create, name, save, and delete; Easy way to create advanced filter in Google Sheets (without formulas) Filter by condition in Google Sheets. just rows corresponding to Customer A). There's a lot of other options here, allowing you to filter your data in all kinds of ways. Use Google Sheets Filters. To that end, you can use the Filter tool to temporarily … Click Data Create a filter. This information then flows into a spreadsheet. To see filter options, go to the top of the range and click Filter . Note that, if you turn off filters, you will lose any unsaved filters. The faster you learn … In this article, we’ll show you two different ways to filter data in Google Sheets. For example: 1. Viewed 6k times 1. Massive spreadsheets are impossible to parse, which is why filtering comes in handy: You can see only the information you need. Let’s talk about different advanced features of Google sheets, its limitations, alternate solutions and how to use those features and how to use Google sheets as a database! All of the research I've done has pointed to needing VB, which is something I'd like to avoid. Take a deep breath, mate, and let’s get cracking. But you can. Here's how to filter your data in Google Sheets. I have it in C2 2. Under Filter by condition choose Less than, then enter 1,000,000 as your value. You can sort your data by arranging it alphabetically or numerically, or you can apply a filter to narrow down the data and hide some of it from view. To start adding filters, highlight your data table. I had this ... EDIT: This is my actual sheet below, I was just trying to keep it simple, by using my text example. The FILTER function is a very useful and frequently used function, that you will likely find the need for in many situations. There is no built-in functionality in Google Sheets that allows you to edit filtered data without affecting other users in the same spreadsheet. Click the cell where the drop-down box should be displayed. Once you click OK, the filtered result is as shown below. Making a drop-down list is not that hard, as you basically can just make a data validation of a cell that only allows the user to select the correct values. The LIKE String Operator in Google Sheets Query is case sensitive. You can use this data to create a live dashboard to report from. If you have any questions or remarks on this post, please visit our support page and do not hesitate to contact us there! Check out our Google Sheets overview for tutorials and ways to integrate Google Sheets with 1,500+ apps. You want to see only the list of students whose average score is at least 80. In a Google spreadsheet, I have a summary sheet were I am importing information from multiple sheets. This again can be a column/row (corresponding to the column/row of the data… You don't have to. Less Than is just one of the drop downs you can use, of course. Popular Alternatives to Google Drive - Sheets for Web, Windows, Mac, Linux, Software as a Service (SaaS) and more. The supporting wildcards are % (percentage) and _ (underscore). To refresh the filter view, I can remove the filter and apply it again, or even just click "OK" in the filter menu without chaning anything. On your computer, open a spreadsheet in Google Sheets. The FILTER function in Google Sheets helps you filter and return the rows in a range that meet specified criteria. FeaturesTemplatesSecurityCustomersPricing, Terms of UsePrivacy PolicyCookies PolicyGDPR, Help CenterYouTube channelInstagramLinkedIn. Hire a Zapier Expert to help you improve processes and automate workflows. Here you’ve learned two different ways to filter Google Sheets. Filter views can help you review and analyze data in Google Sheets. This will create a saved filter view, which you can optionally give a name. Google Sheets, like most spreadsheet apps, has a bunch of built-in formulas for accomplishing a number of statistical and data manipulation tasks. If you’ve read my getting-started article on the Filter function in Google Sheets, you’ll know that it’s a very powerful function when working with data in Google Sheets.In this post, we’ll take it one step further and look at more advanced logic with an OR condition. …I know the byline contained regular expressions, but I promise you I won’t just leave you with the formula for you to figure out your own jumbled mass of jibberish characters or inundate you with a list of commands and leave to attempt to piece it all together. When you (or your colleague/client) access the spreadsheet, you can select whichever view you need at that particular point in time, without disrupting others working on the same Google Sheets file.